On October 13-14, 2016, the Competence Committee held the annual Continuing Competence Program (CCP) audit. In June, a random audit sample was computer-generated based on the input criteria that 10% of the membership would be audited in this cycle. ACMDTT can select members for audit to add to the sample, but this year, no members were selected aside from the random audit sample. The number of 10% is not an arbitrary decision, but is based on a number of statistical and logistical factors. These factors include the percentage of members over the previous three years who are non-compliant out of the sample audited and the capacity of the committee to complete the audit within the time they are in session in Edmonton. The 10% audit sample, for the September 1, 2015 – August 31, 2016 CCP cycle, equated to 231 regulated members receiving notification of CCP audit.
This year was the first year that members were notified of their selection by email. This is a general practice among regulators in Alberta as members are legally required to provide the College with an active email address that is accessed often. This decreases the costs that have been incurred through the increasing cost of registered mail in Canada. All audited members contacted the Director of Education to acknowledge their receipt of the email and this constituted a trail that ensured that there was timely notification and confirmation of member receipt of this notification.
On September 1, audited members were able to submit their CCP documentation electronically through the My CCP platform. This is done simply by clicking on the “submit button” that is populated into the left banner of those members who were selected for audit. Once submitted, the audited CCP cycle was now visible to the administration account. All submitted documentation was reviewed by the Director of Education for completeness and to provide feedback to the member to give them the best chance of success on the audit. The College is not seeking to find fault, but to assist members in achieving the highest standards of professionalism and professional development. This CCP process is merely an indicator of that professional integrity (and of course, the ACMDTT is mandated to perform the competence assessment of its members). The feedback provided by the Director of Education aligns with:
- Competence Committee policy
- CCP requirements within the legislation
- Decisions of the Competence Committee in previous audits (precedent and consistency)
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Members are then given the opportunity to amend their records. It is completely the member’s decision to take the advice, or not. If they choose to, the processes with the Director of Education is iterative and augments the member’s record so that the Competence Committee may review it efficiently. The records of those who do not take the advice are put through to audit unaltered for complete assessment by the Competence Committee.
At the conclusion of the audit, the results were:
|Number drawn for audit||231|
|Number cancelled audits (members retired prior to August 31)||2|
|Number audited by Competence Committee||229|
|Members with satisfactory audit result||192|
|Members with satisfactory with exemptions audit result||21|
|Members with unsatisfactory audit result requiring remediation||16|
|Members remediated by registration renewal deadline||16|
|Members referred to Complaints Director for non-compliance||0|
As per s. 13 of the regulations, compliance with the CCP is a requirement for registration renewal. Use of the online My CCP platform is a required component of the CCP; therefore, all members must be recording their CCP through the platform to be compliant. Non-compliance elevates the matter to the Complaints Director and the member will be investigated.
The audit is merely a process that confirms a members’ diligence in self-development and facilitates currency within their profession. We encourage members to develop as a professional in as broad a scope as possible. Attending conferences and educations sessions are valuable activities; but, we also encourage members to read resources and journals that compel professional practice and scientific advancements to new levels of delivery in service to patients. The College wants you to be the best that you can be as a practitioner within a self-regulated environment. Continuous learning, reflection and application of this learning is one way to achieve this.
If any member has any questions about the CCP or the audit process, please contact Dacia Richmond, Director of Education, at email@example.com or via phone 780.487.6130 ext. 226.