We encourage all members to review the information on the Annual Renewal page before starting the renewal process and consult the Registration Renewal 2023 Information Guide and Member Portal Renewal Manual as needed. If you have any questions about registration renewal, please feel welcome to contact us by email at firstname.lastname@example.org or by phone at 780.487.6130 or 1.800.282.2165.
Renewal tip # 1: Allowing time for approval
Your renewal may be approved automatically pending payment; however, there are many reasons why a renewal might require review before being approved. If you see the screen that says “Payment cannot be accepted for your renewal at this time” after submitting your renewal, please don’t be concerned that you did something wrong or that your renewal will be rejected. The College runs reports every day to see which renewals were not processed and reviews and approves them as quickly as possible. A list of these reasons is available on the Annual Renewal page.
The most common reason a renewal is not processed automatically is that it includes an additional or enhanced practice authorization. Before renewals with authorizations can be approved by the College, the authorizations first need to be confirmed by your supervisor. If you have authorizations, we recommend submitting your renewal at least ten days before the deadline in case your supervisor isn’t available right away. If you need to have a different supervisor confirm your authorization, please email email@example.com.
Once the College has all the required information, documentation and confirmations needed to review your renewal application, we will approve your renewal as soon as possible, within three business days. If you believe we have all the necessary details but have not heard from us within this timeframe, please email firstname.lastname@example.org.
Renewal tip # 2: Adding and removing employers
All employers for 2022 need to be listed in order for you to enter your practice hours, so please add any missing 2022 employment where you worked as an MRT or ENP. If you need to add your employer name manually (i.e., it doesn’t show up in the search results), your renewal will require review by the College before it can be processed. Existing employers cannot be removed by members, so please email email@example.com to remove them entirely or simply add an end date to your employment to leave the historical record on your profile.
Renewal tip # 3: Renewing additional and enhanced practice authorizations
If you have any additional or enhanced practice authorizations, you will be asked if you want to renew each one during the renewal process. The supervisor information associated with each authorization will auto-populate from your record; however, you should still verify that all the information is correct. Please note that the facility listed for your authorization must exactly match one of your employment records; if the records don’t match, you will receive an error when you try to proceed and you will need to edit the facility associated with the authorization. Look at the title of your employment record to see what name you need to use, then begin typing it in the authorization facility field and select the correct facility from the list that pops up.
Renewal tip # 4: Applying for new additional and enhanced practice authorizations
Existing additional and enhanced practice authorizations can be easily renewed online during the renewal process, but new authorizations cannot be added. If you need to apply for a new authorization during the annual renewal period, you can either apply for the new authorization and wait for it to be approved before beginning your renewal or submit your renewal and apply for the authorization once the renewal has been approved. If you do the authorization first, you will be able to renew it for 2022 along with your registration. If you renew your registration then apply for an authorization before the end of the year, your authorization will automatically be renewed for 2022 once it’s been approved.
Renewal tip # 5: Verifying your additional and enhanced practice authorizations
Once you have completed your renewal, you can verify that your authorizations were also renewed by downloading your 2023 practice permit, which can be found on your home page. Please note that only your current additional and enhanced practice authorizations will appear on your profile page. If you don’t see your authorizations on your permit, please contact firstname.lastname@example.org.
Renewal tip # 6: Resigning your registration
If you retire, move out of the province or stop working as an MRT or ENP, you may choose to resign your registration. You only need to maintain your registration when you are actually practicing the profession in Alberta. You can easily resign your registration online through My Profile by clicking “Apply” in the “Resigned” box on your home page and completing and submitting the form. Members who resign on or before December 31, 2022, can disregard any further notices to renew they might receive.
Please note that resignations have no bearing on your future eligibility for general registration, provided you are in good standing when you resign (i.e., you did not resign due to conduct issues). Registration requirements have always been and will continue to be the same for new members and associate and former members returning to practice. Provided you meet all these requirements, including the practice hours requirement, your application for general registration as a resigned member will be processed the same way as an associate or new member’s application.
Renewal tip # 7: Providing your professional liability insurance (PLI) information
Regulated members must hold the required professional liability insurance (PLI) for 2023 before submitting their renewal. To demonstrate you meet the PLI requirements, you need to complete two actions: selecting your PLI provider and declaring that you hold the required PLI and understand your coverage. Please note that you do not need to enter your policy number during the renewal process or provide any documentation to the College.
You must indicate who your PLI provider is in one of two places (or in both) on the profile update step of the renewal process. If you hold personal PLI (e.g., CAMRT-AB, Medical Imaging Ed, or other), select your provider from the dropdown menu in the personal PLI section. If you hold professional liability insurance (PLI) through your employment, enter the specific name of your employer in the “Employer insurer” field. For example, many of our members hold PLI through employment with Alberta Health Services (AHS), but AHS is not the specific employer name; instead, you would enter the name of the facility where you are employed (e.g., Tom Baker Cancer Centre). The name in this field should match the employer name listed in your profile, and when you begin to type it in a list will pop up that allows you to select the correct one.
Renewal tip # 8: Updating your information
As a regulated health professional, you are required to ensure your information with the College remains up to date. All members declare in their initial application for registration and during the annual renewal process that they agree to notify us of any changes to their personal or employer information. Most changes can be made during the renewal process; please see tips 2 and 9 for examples of information that require you to contact the College to update. Please note that when you update an existing employer by answering “Yes” to “Do you want to make changes/corrections to the employment below?” the original information remains visible below the section where you make changes. Once your renewal has been approved, the old information will be removed from your profile.
One very important piece of information you need to verify is your contact email. Email is the main method we use to communicate with our members, so you need to ensure the email account you use is one you have consistent access to and check regularly. We strongly recommend using a personal email address rather than a work or school email address because messages we send may include sensitive information, and because large organizations often have very strict security protocols on their email servers that can block our emails before they even reach your account. It also ensures you will continue to receive emails from the College and maintain access to previous communications if you move to a different employer or take a leave of absence. Most College emails are sent from email@example.com and firstname.lastname@example.org, so please add these email addresses to your contact/safe sender list and regularly check your junk/spam/promotions folder to make sure you don’t miss any important messages.
Renewal tip # 9: Editing education records
If any of the education details on your profile are missing or incorrect, please make note of the information that needs to be updated and email it to us at email@example.com after you have submitted your renewal. If you have completed education that is not listed at all, you can add it during the renewal process. Renewals with education added require review by the College before they can be processed.
Renewal tip # 10: Paying your registration fees
The annual registration fee is $450. Your renewal is not complete until you have paid your fees. If your renewal is automatically approved (see the first tip for scenarios where that’s not the case), your invoice will be generated immediately and you can pay it online using Visa, Mastercard, Visa Debit or Debit Mastercard. If you would prefer to pay by cheque or money order, you can exit the renewal system and send your payment by mail or contact us at firstname.lastname@example.org to make an appointment if you would like to drop it off in person. Please note your renewal will remain pending until we have received and processed your payment.