The Practice Hours Review asks selected registrants to explain how they calculated their practice hours for their Annual Renewal form and, if inaccurate, correct them.
Every registrant on the general register must report their practice hours on their Annual Renewal form. The College reviewed the practice hours reported for 2024 and found that some registrants reported practicing more hours than what is considered full-time under the Federal Labour Standard. This standard is 48 hours a week for 52 weeks, or 2,496 hours a year.
To ensure accuracy with the practice hours requirement, the Registrar may request for a registrant to double-check the calculations of their practice hours.
This review is a chance for registrants to:
- Make sure their reported practice hours are accurate.
- Fix any mistakes if needed.
- Learn how to calculate practice hours for future renewal applications.
In future, this process may be replaced by a registration audit.
Non-Compliance
A registrant who does not submit their Practice Hours Review Form by the 30-day deadline may result in:
- a condition placed on their practice permit,
- requirements for further action,
- and a notification to their employer.
If you are selected for the Practice Hours Review, you will receive notification by email, including your submission deadline.
Before filling out your Practice Hours Review Form, complete the following steps and write down your results in preparation to complete the review form:
1. Find Reported Practice Hours
Find your practice hours by either:
a. Reading the notification email sent,
OR
b. Logging into the College Portal
-
- Click on ‘My Profile’ on the left panel.
- Scroll down the page to the ‘Total Practice Hours’ section.
- The hours listed are what you reported on your Renewal Form.
2. Locate Documents
Locate the documents (e.g. pay stubs) you used to determine your actual and estimated practice hours from January 1 to December 31.
3. Recalculate Practice Hours
Recalculate your practice hours based on the following criteria:
- Regular and overtime practice hours must be counted exactly as worked, hour-for-hour. This is also called straight time.
- When calculating your practice hours, do not include:
- Vacation
- Sick leave
- Other leave(s) hours that were paid but not worked
- Overtime and on-call hours that were paid and not worked
4. Request Update to Practice Hours (if applicable)
- Compare your originally submitted practice hours to your recalculated practice hours.
- If there is a difference, fill out the Currency of Practice Hours Form and upload this document to your Practice Hour Review Form (see the ‘Submitting Review Form’ tab). DO NOT upload pay stubs, employer letters, or any other documents.
- The College will update your hours in ‘My Profile’.
If you are selected for the Practice Hours Review, you will receive notification by email, including your submission deadline.
- Click on ‘My Audit’ on the left panel.
- Fill out the Practice Hours Review Form.
- Upload Currency of Practice Hours Form, if applicable. DO NOT upload pay stubs, employer letters, or any other documents.
- Declare and submit.
Please allow at least ten (10) business days for your submission to be processed.
After submitting your review form:
- Please allow at least ten (10) business days for the College to review your submission and contact you with the results.
- You may also be asked to provide additional information.
- Your employer(s) may be asked to validate the hours.
If your practice hours need updating
If your recalculated practice hours are different than those originally submitted, the College will update ‘Profile’ when it receives your Currency of Practice Hours Form (see the Before Review tab on this page).
If you do not submit the Review Form
If you do not submit your Practice Hours Review Form by the 30-day deadline, this may result in:
- a condition placed on your practice permit,
- requirements for further action,
- and a notification to your employer.