Every registration applicant and every registrant on a general and temporary register must obtain and maintain personal professional liability insurance (PLI) at all times, regardless of role or employment setting.
To ensure compliance with the PLI requirement, the Registrar may at any time make a written request for an applicant or registrant to provide proof of PLI coverage and proof of meeting the PLI policy requirements within 30 days of receipt of the written request according to the Bylaws.
Timelines
2025 PLI Audit
In 2025, the College will audit 20% (~530) randomly selected from our registrants.
The selected registrants will be split into two groups with separate audit submission deadlines.
| Group A | Group B | |
|---|---|---|
| Initial Notification Email | January 20, 2025 | February 24, 2025 |
| Submission Deadline | February 19, 2025 | March 26, 2025 |
Non-Compliance
A registrant who fails to maintain their PLI, submit the audit form, or submit the correct proof of insurance certificate by the 30-day deadline may result in:
- A condition placed on their practice permit with requirements for further action.
- A reference to the Complaints Director.
Locate Proof of Insurance
Before filling out your audit form, locate your proof of personal professional liability insurance. An employer’s liability insurance is not acceptable.
Proof of PLI coverage must show the following details:
- policy number;
- name of the insured that is the same as the name of the registrant;
- address of the insured;
- policy period; and,
- coverage details that meet the College’s PLI requirements described in the PLI Policy.
Proof of PLI insurance can be in the form of:
- a copy of the PLI policy certificate (you may need to request this from some providers)
OR
- written confirmation from the insurer.
Sample Certificates & Important Notes
To ensure you’re submitting the correct document, below are sample certificates and other important notes regarding some common insurance providers.
| Insurance Provider | Check Your Certificate | Notes |
|---|---|---|
| CAMRT | View Sample Certificate | Request your PLI policy certificate from membership@camrt.ca. Membership cards or receipts do not contain the required details and are, therefore, not acceptable as proof. |
| Medical Imaging Ed (MIE) | View Sample Certificate |
On the PLI Audit Form, enter this as “Medical Imaging Ed”, not “OAMRS” or “Other”. Policyholders receive a Certificate. |
| Lloyd Sadd | View Sample Certificate | Policyholders receive a Certificate. |
If you are selected for the PLI Audit, you will receive instructions by email, including your submission deadline.
- Log in to ‘My Profile’.
- Click on ‘My Audit’ on the left panel.
- Fill out the Audit form.
- Submit your proof of PLI coverage in the following digital formats: PDF, DOC, DOCX, JPG, or JPEG.
- Declare and submit.
If you pass the Audit
You will be notified by email if you pass the Audit.
If you fail the Audit
You will be notified by email if you do not pass the Audit or if we require more information.
If you do not maintain your PLI, submit your audit form, or submit your proof of insurance by the deadline, this may result in:
- A condition placed on your practice permit with requirements for further action.
- A referral to the Complaints Director.
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