Annual Renewal

Maintaining your College registration in good standing is one of the most important legal obligations for all medical radiation and electroneurophysiology technologists practicing in Alberta. Under the Health Professions Act (HPA) and the Medical Diagnostic and Therapeutic Technologists Profession Regulation (the Regulation), all College members are required to renew their registration each year in order to be legally authorized to practice the profession of medical radiation or electroneurophysiology technology in Alberta.

Registration renewal for 2021 is now open! All members must use the renewal system built into the online member portal, My Profile, to renew their registration. The recently upgraded member portal features a renewal process that includes some significant changes from previous years, so we encourage all members to read the information on this page and consult the following as needed:

Registration Renewal 2021 Information Guide – Detailed information about all aspects of the renewal process

Member Portal Renewal Manual – Step-by-step instructions for completing your renewal in My Profile along with screenshots of the system

Registration renewal tips

Frequently asked questions

To begin the renewal process, log in to My Profile and click the “Renew” button in the appropriate box on your home page (Associate or General). Please read about the different pathways in the Registration Renewal 2021 Information Guide if you’re not sure which to pick. If you need to make updates to your profile, please complete them during the renewal process instead of editing your profile.

Important dates to remember

  • October 1, 2020: The registration renewal system opens.
  • November 30, 2020: Renewals completed after this date are subject to an additional $150 administration charge for members in the general register.
  • December 31, 2020: The online registration renewal system closes.
  • January 1, 2021: Regulated members who have not renewed will have their permits administratively suspended and must contact the College to complete their registration. Associate members who have not renewed will have their memberships administratively cancelled.

New features in this year’s renewal

The following list includes some of the features of this year’s renewal process. Please expand the list item to learn more about the feature.

Additional and enhanced practice authorizations

During the renewal process, members who have additional and enhanced practice authorizations will be asked whether or not they would like to renew them.

  • If you select “Yes,” you will need to provide your supervisor’s name, position, phone number and email address. Once you have submitted your registration renewal, your supervisor will be sent an email requesting them to review your authorization(s). Your registration renewal cannot be completed until they have confirmed your authorization(s), so please ensure you use the correct email address and follow up with your supervisor if necessary.
  • If you select “No,” your authorization(s) will expire on December 31, 2020, and you will not be authorized to perform the activity associated with the authorization(s) after this date. The College will send you an email and a letter to confirm the cancellation of your authorization and will also inform your supervisor.

If you would like to apply for a new additional or enhanced authorization during the annual renewal period, we strongly recommend that you apply for the authorization and wait for it to be approved before you begin the renewal process. Once the authorization has been approved, you will be authorized to perform the activity associated with the authorization for the remainder of 2020 and you will be able to renew the authorization as described above during the renewal process. If you apply for a new authorization during the renewal process or apply for one before renewing but initiate renewal before it’s approved, you will not be authorized to perform the activity associated with this authorization until January 1, 2021.

Important note for supervisors: You will receive an email when a member renews or adds an additional or enhanced practice authorization, and they will not be able to complete their registration renewal until you have reviewed and approved the authorization using the provided link.

Please note that your additional and enhanced practice authorizations don’t appear in your profile. To verify your authorizations, please download your practice permit. Renewed authorizations will be listed on your 2021 permit and current authorizations will be listed on your 2020 permit as well as on the public register.

Register change from general to non-practicing associate

If you will not be practicing the profession as of January 1, 2021, you can choose to renew as a non-practicing associate instead of as a general member. If you renew as an associate online, you are not required to submit a Registration Change Application form. If you will cease practice before January 1, 2021, and want to move to the associate register before then, please submit a completed Registration Change Application (with “Non-practicing associate” checked off under “Registration Change”) by email, fax or mail as soon as possible. Once your application has been processed, you will be able to renew your associate registration for 2021 online.

Please note that associates are not required to participate in the Continuing Competence Program (CCP) for the months in which they hold associate registration, but members must participate in the CCP for every month in which they hold general registration. Renewing as an associate from the general register means the change won’t take effect until January 1, 2021, so if you choose to change your register during the renewal process, you will be responsible for the CCP for at least four months of the 2020-21 cycle (September through December).

If you do not plan to return to practice in Alberta, you can also choose to resign your registration. This option is not currently available online, so please submit a completed Registration Change Application form to registration@acmdtt.com.

Please note that practice involves not only the clinical and technical aspects of the profession; it also includes, but is not limited to, functions of education, management, research, and administration.

Reinstatement from associate register to general register

Members who are currently registered as non-practicing associates will have the option of reinstating their general registration online as of October 1.

  • If you will be returning to practice before January 1, 2021, you can apply to reinstate your registration for the remainder of 2020. Once the application is approved, you will be able to renew your general registration for 2021.
  • If you will return to practice on or after January 1, 2021, you can apply for reinstatement without having to complete a separate renewal.

Please note that you must meet all the standard requirements in order to reinstate your general registration, including practice hours, professional liability insurance and a criminal record check. You will also need to declare that you complied with the Continuing Competence Program (CCP) for the 2019-20 cycle — you were responsible for completing your CCP if you were registered as a general member at any point from September 2019 to August 2020, so please contact us at communications@acmdtt.com if you’re not sure whether you completed your CCP requirements.

Requests for partial registration fee deferral due to COVID-19

Members who will have difficulty paying their registration fee in full due to a reduction in household income as a result of COVID-19 may be eligible to defer payment of a portion of the registration fee. In order to qualify for this deferral, you must declare that your household income (the income earned by you and/or your spouse) has been reduced as a result of COVID-19 and agree to pay the $450 registration fee in two installments:

  • Invoice #1: Payment of $300 will be due by December 31, 2020.
  • Invoice #2: Payment of $150 will be due by March 1, 2021.

If you wish to request a fee deferral, you must submit your renewal application by November 30, 2020. Please note that if you receive the fee deferral, the College will not send you any reminders that payment is due. If you do not pay your fees by the dates stated above, your registration will be administratively cancelled without further notice.

Online payment options

Members can pay their registration fees online using Visa, Mastercard, Visa Debit or Debit Mastercard. Your renewal will be processed as soon as the transaction is approved. We also accept payment by cheque, but your renewal will remain on hold until we receive the cheque and process the payment. Cheques should be sent by mail wherever possible, but if you would like to drop it off at the office, please contact us at info@acmdtt.com to make an appointment.

Renewals requiring review

If you submit your renewal and see the screen that says “Payment cannot be accepted for your renewal at this time,” please don’t be concerned that you did something wrong or that your renewal will be rejected. There are many reasons your renewal might not be able to be processed automatically, and the College runs reports every day to see which renewals were not processed and reviews and approves them as quickly as possible.

If your renewal is pending and the College has not followed up with you within three business days, please contact us at registration@acmdtt.com as additional information or action may be required. Please be sure to check your email’s junk/spam folder for messages. Once your renewal has been approved, you will be notified by email to return to the member portal to make payment.

The most common reasons renewals are not processed automatically are described in this section. If your renewal was not processed and none of these circumstances apply, please contact us by email at registration@acmdtt.com or by phone at 780.487.6130 or 1.800.282.2165 for more information.

Updates to personal and/or employer information

If you change your name, add an employer that is not currently in the system or add new education information, the College will review the information before processing your renewal.

Additional and enhanced practice authorizations

If you renew or add an additional or enhanced practice authorization, your renewal will be on hold until your supervisor confirms your authorization and the College approves the authorization. The link sent to your supervisor is good for one week, so please contact us at registration@acmdtt.com if your supervisor needs a new link or if you want to have a different supervisor confirm your authorization.

Please note that your additional and enhanced practice authorizations don’t appear in your profile. To verify your authorizations, please download your practice permit. Renewed authorizations will be listed on your 2021 permit and current authorizations will be listed on your 2020 permit as well as on the public register.

Practice hours

If you have not reported 800 practice hours in the previous five years for your primary specialty and/or 160 hours in the previous five years for your secondary specialty, the College will contact you.

Continuing Competence Program (CCP) incomplete for 2019-20 cycle

If the College has contacted you about your incomplete 2019-20 CCP and you have not remediated the situation, your renewal will not be processed until you have. If you complete your CCP and your renewal has still not been processed after three business days, please contact us by email at communications@acmdtt.com.

Conduct declaration

If you answered “Yes” to any of the questions in the conduct declaration section, the College will need to review your file before we can process your renewal. Please provide a detailed explanation along with any relevant documentation by email to registration@acmdtt.com or by fax to 780.432.9106.

COVID-19 fee deferral request

If you requested a fee deferral due to COVID-19, the College needs to approve your request and create the separate invoices before processing your renewal.

Unpaid invoice

If you have the option to pay your invoice online but choose not to, your renewal will remain pending until you have paid the invoice.

Reinstatement

Reinstatements from the associate register to the general register need to be reviewed by the College before they can be approved.

Questions?

If you have any questions about the annual renewal process, please feel welcome to contact us by email at registration@acmdtt.com or by phone at 780.487.6130 or 1.800.282.2165.

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