What is a profession?
Profession is a vocation requiring some significant body of knowledge that is applied with high degree of consistency in the service of some relevant segment of society.
— Hodge and Johnson
What does it mean to be a professional?
A professional can be described as a highly educated person who enjoys a degree of work autonomy and renders specialized services based on theory, knowledge and skills that are most often particular to their profession. Professionals hold themselves ultimately accountable for the quality of their work with the client.
What is the purpose of regulation?
Regulation provides a framework to carry out and enforce the provisions of legislation. In health care, regulation exists to ensure the public is protected when they seek or receive health care.
What is the role of a health regulatory college?
Colleges exist as a quasi-extension of government as they are bound by legislation and their primary role is protection of the public. Colleges protect the public by implementing, administering and enforcing healthcare legislation:
- Setting and enforcing standards and guidelines for the practice and conduct of their members
- Making sure that regulated health professionals meet their training and educational standards before they can practice or use a professional title
- Developing programs to help members continually improve their skills and knowledge, upholding the quality of care
- Acting on concerns about their members’ provision of health care
How are colleges run?
Colleges are governed by a board of directors, sometimes called a council. Each board of directors/council consists of regulated members of the profession and government-appointed public members. Having both public and regulated members on the council ensures that we have an appropriate balance of knowledge, experience and perspectives at the table. The council’s role is to regulate the profession and oversee the college’s management, actions and policy development within the framework of the legislation.
Why does regulation matter?
Regulation provides assurance to the public that the members of colleges are highly trained health professionals who are accountable to a regulatory body for the quality of care they provide. Members of the public can bring concerns about a regulated care provider directly to their college.
What does Council do?
The board of directors, which we call Council, is the group of individuals appointed to govern the affairs of the College. The HPA now requires 50% of Council members to be regulated members of the professions and 50% to be public members appointed by the Minister of Health to ensure the public perspective. The College bylaws have been updated to reflect the new composition of Council, which includes the required public members and one regulated member from each profession as well as one who practices ultrasound in anticipation of DMS regulation. Council defines the policies of the College within the bounds of the provincial legislation. Governance is Council’s job: this means determining the College’s mission, vision and goals, taking into account the views of their stakeholders, the members and the public. Council’s role is to make the macro decisions as to the directions of the organization and to monitor its organizational performance.
What does the CEO do?
The CEO participates in the process of policy decision-making by researching options for the board to consider, providing administrative consequences of options being considered and developing and implementing operational plans that support the board’s strategic plan. The board makes policy and the CEO delivers it.
What do College staff do?
The College staff play a huge role in the provision of the operational components designed to support Council’s strategic plan. In a nutshell, the board decides the “what” and the staff deliver the “how”. All administrative policies and procedures must align with the above authorities. The staff respond to the needs of all the stakeholders, employers, government, the public and the members within the context of Council policy.
How is a college different from a professional association?
Colleges are organizations that are delegated the authority to govern the practice of the members of a profession in the public interest. The fundamental purpose of the college is public protection. Associations are member-centric or member-oriented organizations that promote and advocate for the profession and support of the member.
Is the ACMDTT also the provincial association?
No, the ACMDTT is the regulatory organization that has been established under statute to regulate the practice of its members in the public interest. This is our primary mandate; however, we have chosen to maintain a close relationship with the Canadian Association of Medical Radiation Technologists (CAMRT) to facilitate collaboration on issues that have value to both organizations. We also offer some membership services, such as educational events and courses, to provide resources for professional development that support the member’s mandated continuing competence program.
Is it the College’s role to advocate for me as a member?
No, this is an association role. The College is established under legislation to ensure public protection through governance of its members; i.e., establishing, maintaining and enforcing standards of registration, continuing competence and practice. The College may advocate for the profession provided such activity is in the public interest.
How are the registration fees determined?
In looking to the next fiscal year, many things need to be considered as Council strives to maintain the financial stability of our organization. Prior to each fiscal year, a careful analysis of operational costs and expected revenue is undertaken. Council ensures that the approved budget is consistent with Council-stated purpose properties, as described in Council policy, in its allocation of resources and provides a credible projection of revenues and expenses.
How often can we expect the registration fees to increase?
Each year, a careful analysis and forecasting of revenues and expenditures is undertaken. There is always discussion on whether to increase fees incrementally over a few years or to do one larger increase. The last increase to registration fees was in 2016.
Are our registration fees consistent with other similar regulatory organizations?
Yes, our yearly dues are comparable with other organizations that also have responsibility under the Health Professions Act as well as similar organizations in other provinces.
Why should I register with the College?
The Health Professions Act (HPA) requires that any individual practicing radiological technology, nuclear medicine technology, magnetic resonance technology, electroneurophysiology technology or radiation therapy in Alberta must hold valid and current registration with the Alberta College of Medical Diagnostic and Therapeutic Technologists (the College). The practice involves not only the clinical and technical aspects of the profession; it also includes, but is not limited to, functions of education, management, research and administration.
Under the HPA, mandatory registration applies to a person who supervises regulated members who provide professional services to the public. Supervision is defined to include one or more of the following:
- The individual has authority to hire or dismiss the regulated member.
- The individual oversees or contributes to the evaluation or review of the regulated member’s performance.
- The individual is responsible for assigning work and setting priorities for the regulated member.
- The regulated member reports to the individual.
- The individual is responsible for providing training and ongoing education to the regulated member.
What are protected titles?
Medical radiation technologists (MRTs) and electroneurophysiology technologists (ENPs) are governed by the Health Professions Act (HPA) and the Medical Diagnostic and Therapeutic Technologists Profession Regulation (the Regulation) in Alberta. As per this legislation, no one may use these titles or their abbreviations in Alberta without being a regulated member of the Alberta College of Medical Diagnostic and Therapeutic Technologists.
Regulated College members who hold current registration may use the specialty titles and abbreviations appropriate to their specialty as listed below:
- Radiological technology: radiological technologist, medical radiation technologist, medical radiation technologist (radiological), MRT, MRT (R)
- Nuclear medicine technology: nuclear medicine technologist, medical radiation technologist, medical radiation technologist (nuclear medicine), MRT, MRT (NM)
- Radiation therapy: radiation therapist, medical radiation technologist, medical radiation technologist (therapy), MRT, MRT (T)
- Magnetic resonance technology: magnetic resonance technologist, medical radiation technologist, medical radiation technologist (magnetic resonance), MRT, MRT (MR)
- Electroneurophysiology technology: electroneurophysiology technologist, electroencephalography technologist, ENP, EEGT
Members who are registered in more than one specialty may add the specialties to the end of the MRT abbreviation; for example, MRT (R)(T) or MRT (NM)(MR).
Only regulated members of the College who are currently registered may use the titles and abbreviations listed above. If you resign your registration or change your status to non-practicing associate, you are unable to use the specialty titles or abbreviations until you reinstate your registration.
How do I apply for registration?
The College has a paper application process. Please review the registration requirements applicable to all applicants, then follow the application process appropriate to your situation:
- Alberta graduates of a College-approved educational program who have completed the entry-to-practice examination
- Recent graduates of a College-approved educational program who have not yet completed the entry-to-practice examination applying for temporary registration
- Canadian labour mobility applicants (MRTs who are currently registered to practice in another Canadian province where their specialty is regulated)
- Canadian non-labour mobility applicants (Canadian graduates who practice as MRTs or ENPs in an unregulated province in Canada or who are not registered with their provincial regulatory authority in their home jurisdiction)
- Internationally educated applicants (Internationally educated applicants who seek to be registered to work in Alberta and are not registered to practice in another Canadian province or territory)
- Applicants currently registered in another jurisdiction who want to practice in Alberta for a set period of time not exceeding six months (courtesy registration)
For more information, see the How to Apply page.
How long does it take to process an application for registration?
An application for registration that meets all of the registration requirements is processed within three business days of when all required documentation are submitted to the College.
Will I automatically become a MRT or ENP once all the documents are received at the College?
Upon receiving your application, the College will review it for completeness and email or call you if any further documentation is required. When your application is deemed complete, the College will process your registration within three business days and email you a confirmation of having issued your permit allowing practice in Alberta. You may start your practice based on this email; it is unlawful to do so before the College confirms your registration. The College will mail you a welcome package along with your practice permit and tax receipt within a few days of the above confirmation.
Your registration status can be verified through the Public Register as soon as the College issues your practice permit.
What is the role of The Canadian Association of Medical Radiation Technologists (CAMRT) in the registration process?
The CAMRT develops and administers national certification exams for the four MRT specialties: radiological technology, nuclear medicine technology, magnetic resonance technology and radiation therapy. The exam is managed nationally to optimize consistency of practice across Canada.
I’m new to the College. What key things should I do to maintain my registration?
The mandate of the College is to protect the public of Alberta. The College is required to ensure that all registrants meet registration requirements to ensure the currency and competency of their skills and knowledge to practice on the public of Alberta.
If you are registered on the general register with a full practice permit, here are some key things you will want to bear in mind to maintain your permit to practice in Alberta:
- The College registration year runs parallel to the calendar year. This means that regardless of the date your practice permit became effective, it will expire on December 31 of that year. Registrants are required to renew their practice permit by completing the annual registration renewal process before their practice permit expires each year. Detailed information on how you complete this online process will be sent to you in October.
- The Continuing Competence Program (CCP) is a mandatory component of registration as outlined in the HPA. The CCP requires that a regulated member complete, in each registration year, a reflective practice review. Non-compliance with the requirements of the CCP is deemed unprofessional conduct and could place a member’s practice permit at risk. Continued non-compliance could lead to suspension of the permit.
- Registrants are required to practice a minimum of 800 hours in their primary area of practice and (if applicable) 160 hours in their secondary area of practice within a five-year window.
As a regulated professional, it is your responsibility to ensure that you continue to meet registration requirements. If at any time you have questions regarding your registration status, you may call or email the College.
What is professional liability insurance and why do I need it?
Professional liability insurance (PLI) provides protection against claims alleging liability resulting from the rendering or failure to render professional services. The requirement for PLI is in place to protect both the patient and the member. By having PLI, a member is protected professionally and financially from claims (real, alleged or false) made against the member as a result of rendering professional services. The patient is protected should the claim be substantiated and damages awarded.
College regulations stipulate that all practitioners are required to have professional liability coverage in the minimum amount of $1,000,000 per occurrence.
My practice permit expires on December 31. What should I do to practice after that date?
The College registration year runs parallel to the calendar year. This means that regardless of the date your practice permit became effective, it will expire on December 31 of that year. As a member of the College, it is your responsibility to complete the annual registration renewal process to ensure you have secured the permit to continue practicing after December 31. The College is required to cancel the practice permits of all individuals who do not complete the renewal process.
The annual registration renewal period runs from October 1 to December 31 every year. You will receive an email from the College with instructions on how to renew in October.
Does the College have a pre-authorized payment plan (PAP) so I can pay my fees in instalments?
Upon careful evaluation, the College has concluded a PAP system is not feasible at this time.
What is the practice hour requirement and how does it apply to me?
Legislation requires that MRTs and ENPs provide assurance of the currency of their skills and knowledge to practice on the public of Alberta as evidenced through the number of hours they practiced within the most recent five-year window:
- Applicants applying for one specialty must have completed at least 800 working hours of practice in the appropriate area of practice within the five years immediately preceding the date the registrar receives a complete application.
- Applicants applying for registration in more than one specialty must meet the criteria specified in (a) above in their primary area of practice and have completed at least 160 working hours in their secondary area of practice within the five years immediately preceding the date the registrar receives a complete application.
For example, to determine eligibility for a practice permit valid in 2020, the College reviews practice hours reported for the years 2015 through 2019. Practice encompasses both direct clinical practice and/or roles such as administration, management, education and research. You cannot claim hours related to vacation, sick time, leave of absence or any other paid/unpaid non-work hours. Practice hours may be claimed from anywhere in the world.
I plan to stop working for some time. What should I do?
Members who are on a leave of absence from their current employer(s) and will not be practicing during this time may apply to change their registration status to non-practicing associate. This information is also for members who want to remain a member of the College in a non-practicing category.
If you are considering switching to a non-practicing associate, please consider:
- Associates are not allowed to practice any aspect of the profession, nor may they use protected professional titles. The practice involves not only the clinical and technical aspects of the profession but also functions of education, management, research and administration.
- When you reinstate your practice permit in the future, you will be required to meet the currency of practice hours requirement. This means that you will be required to have 800 hours of professional practice in the five-year window prior to the date your application to reinstate is received at the College.
- As associates are not allowed to practice any aspect of the profession, their permit cannot be issued an enhanced practice or additional authorization. If you are renewing or changing to associate status, you will need to apply for enhanced practice and/or additional authorization at the time you reinstate your practice permit.
- Associates are not required to meet continuing competence requirements. If you have been selected to participate in a continuing competence audit and have not yet met your audit requirements, you will be required to do so at the time you apply in order to reinstate your practice permit.
- As an associate, you will continue to receive all College publications and have access to the member side of the website.
To change your registration type, submit a completed Registration Change Application form prior to the date of your last scheduled working day in your practice.
I will no longer be practicing the profession in Alberta. What should I do?
If you are moving out of the province, retiring, or taking a leave of absence from your employment as a medical radiation or electroneurophysiology technologist, you may resign your registration. You only need to maintain your registration when you are actually practicing the profession in Alberta. If you’re taking a leave of absence, you can also consider the option of changing your registration status to a non-practicing associate.
To resign from the College, complete the Registration Change Application form and submit it to the College. The College will email you a confirmation when your resignation is processed. If the requested date of your resignation falls on a weekend/statutory holiday, your resignation will be processed on the next business day.
If you plan to practice in another province, you need to request the College to send a certificate of your professional standing to your new provincial regulator or association.
How do I change my name on the College register?
You can change your name through My Profile. You need to upload a name change document (a copy of your marriage certificate, birth certificate or change of name certificate issued under the Change of Name Act), which the College will use to review your request. Once the College is satisfied that you have validly changed your name, your name will be changed on the College register and you can download your new permit through My Profile.
Please remember that you must practice in the name on the College register at all times.
How do I change my personal and/or employer information on the College register?
You can change your information through My Profile. Members are advised to update the College of any change in name, contact information or employer information within 10 business days of the change.
Where do I find my tax receipts?
Log in to My Profile and select “Download registration” on the left side of the screen. All your previous practice permits are available in this section along with the corresponding tax receipts. If you are no longer a member of the College, please email firstname.lastname@example.org to obtain your tax receipt.
What do I need to know about registration renewal?
Every member of the College must complete the annual registration renewal to:
- Continue practicing in Alberta (general and temporary practice permits)
- Continue registration in the non-practicing associate register
You can complete your 2021 renewal through the online annual registration renewal system from October 1 until December 31, 2020. The renewal process involves verifying your personal and employer information (address, employment status, areas of practice, education, etc.), recording your practice hours for 2020, providing information regarding your professional liability insurance (PLI), declaring compliance with registration requirements, and paying an annual registration fee.
It is your responsibility to ensure you complete your annual registration renewal each year.
Please note: Renewal is completed through the online member portal, also known as My Profile. For details on how to log in, please see the My Profile page. Once you have completed your online renewal, the College will review it for completeness and then email to notify you of your access to your 2021 practice permit and receipt. You will receive your email notification as soon as possible within three business days of completing renewal.
Your 2021 practice permit can be saved on your smart device or printed, so you have it ready for display as needed at all times. Section 37(5)(b) of the Health Professions Act (HPA) states that regulated members must, on request, make their practice permits available for inspection any time they are providing professional services. Please remember to print or save it for easy access.
What is the process of completing my registration renewal online?
Please see the 2021 Registration Renewal Information Guide for detailed information about this year’s renewal. More details on the updated renewal system are available in the Member Portal Renewal Manual.
What is the deadline for completing my renewal?
The deadline for completing the annual registration renewal and submitting all applicable fees is November 30, 2020. The renewal system automatically charges an additional $150 administrative fee to all renewals received from December 1 to 31, 2020. The renewal system closes at midnight on December 31, 2020.
What happens if I do not complete my renewal?
- Registrants who do not complete the online registration renewal process and pay the fees by November 30, 2020, will receive a notice of Intent to Suspend, reminding them to meet the mandatory requirements by December 31, 2020.
- If a registrant has not completed the renewal process and paid the fees by December 31, 2020, the individual’s registration with the College will be suspended as per section 39 of the HPA.
- Registrants without a valid general or temporary practice permit are not authorized to use the title ‘MRT’ or ‘ENP’ or practice the profession. Practicing while one’s registration is suspended or cancelled is a serious offence and subject to disciplinary action. If your registration has been suspended or cancelled, stop practicing immediately. You may only resume practice after the College confirms that your practice permit has been reinstated.
- Anyone whose registration has been cancelled because of their failure to complete the renewal process will have to meet the requirements for registration at the time of their application for reinstatement to practice, including payment of appropriate fees and completion of the Regulation Education Module (REM) if they wish to resume practice in Alberta.
- Associate membership expires on December 31, 2020. Therefore, as of January 1, 2021, an associate member with an expired membership will have to apply to the general register to be registered with the College.
I’ve forgotten or misplaced my login information for My Profile. What should I do?
Your login information consists of your email address and a unique case sensitive password.
If you don’t remember your password, you can request to reset it by clicking “Click here if you forgot your password” on the login screen of My Profile. Follow the instructions to set a new password. Please note that we do not have access to your password.
If you don’t know what email address is associated with your account, please contact us. You may be asked a series of questions to verify your identity.
What is the professional liability insurance declaration?
College regulations stipulate that all practicing registrants are required to have professional liability insurance (PLI) coverage in the minimum amount of $1,000,000 per occurrence. You will be asked to indicate that you meet the PLI requirements by indicating your PLI provider on the profile update page and through a declaration on the last screen of the online renewal system. This means that you must have PLI for 2021 before you complete the renewal process. As in previous years, PLI can be sourced from one or more of the following:
- Personal insurance: Sources include CAMRT, Sonography Canadaand Medical Imaging Ed.
- Employer’s insurance: Sources include employment by Alberta Health Services or employment at an independent facility that may provide required coverage.
The College encourages you to hold personal PLI (even when you meet the regulatory PLI requirement through your employer’s PLI Policy) for the following reasons:
- Employer policies do not always cover expenses such as legal defense in professional disciplinary matters.
- The employer’s insurance company may sue you for reimbursement of any money they paid out as a result of your actions.
- Your personal PLI also follows you if you work at multiple sites with more than one employer.
- When you retire or leave employment, personal PLI covers you for a period of time during which patients may still bring a claim against you.
- Your employer insurance may not cover you for any advice or volunteering you do outside of your work.
Do I need to update my profile every year?
Yes. Please review all your information on your profile for accuracy, even if you think there have been no changes. The information you provide during this annual registration process is critical to supporting an integrated healthcare delivery system across Canada.
It is especially important to verify your information this year because of the recent migration of data to our new database and member portal. While most updates can be completed during the renewal process, there may be some details (e.g., education) missing from your profile that will require you to contact the College at email@example.com to update after you’ve submitted your renewal.
Is my personal and credit card information secured?
The College protects your privacy by undertaking rigorous confidentiality and information security measures (including physical, electronic and procedural measures) to help safeguard your personal information from unauthorized access and disclosure. Web services for online payment have to meet rigorous standardized business processes. All personal and credit card information is encrypted as it is processed.
What if I don’t want to pay online?
You are still required to complete the rest of the renewal process online and provide payment by November 30, 2020. When you reach the last step (payment section), you can exit the process and mail a cheque or money order to the College. Your renewal status will remain pending until your payment has been received, at which time the College will complete the processing of your renewal.
I do not intend to practice in 2021. How should I manage my renewal?
Registrants continuing to reside in the province may choose to stop work for some time due to a variety of reasons such as parental leave, sabbaticals, illness or taking care of a loved one. If you will not be working for an extended period of time, you may want to change your registration type from general to non-practicing associate.
If you are currently registered in the non-practicing associate register, you may choose to renew this registration type through the online registration renewal system starting October 1, 2020.
If you are currently registered in the general register, you may choose to renew in the associate register online, but the change will not take effect until January 1, 2021. You may also change your status before renewing by submitting a completed Registration Change Application (with “Non-practicing associate” checked off under “Registration Change”) by email, fax or mail. Once your application has been processed, you will be able to renew your associate registration for 2021 online.
If you are considering changing to a non-practicing associate registration, please consider:
- Associates are not allowed to practice any aspect of the profession in Alberta or use protected professional titles ‘MRT’ or ‘ENP.’ The practice involves not only the clinical and technical aspects of the profession; it also includes, but is not limited to, functions of education, management, research and administration.
- The renewal fee for the associate register is $100.
- When you reinstate your practice permit in the future, you will be required to meet all the standard requirementsin order to reinstate your general registration, including practice hours, professional liability insurance and a criminal record check.
- Associates are not required to participate in the Continuing Competence Program (CCP) for the months in which they hold associate registration, but members must participate in the CCP for every month in which they hold general registration. Renewing as an associate from the general register means the change won’t take effect until January 1, 2021, so if you choose to change your register during the renewal process, you will be responsible for the CCP for at least four months of the 2020-21 cycle (September through December). If you were selected to participate in a CCP audit before you changed your registration type to an associate and have not yet met your audit requirements, you will be required to do so at the time you apply to reinstate your practice permit.
- Register changes cannot be backdated, but the effective date can be in the future. Please submit your Registration Change Application as soon as possible when your circumstances change to avoid having to complete general register requirements like the CCP while you’re not working.
If you do not plan to return to practice in Alberta, you may also choose to resign your registration by submitting a completed Registration Change Application (with “I hereby resign” checked off under “Registration Change”) by email, fax or mail.
It is a good idea to contact the College with questions specific to your situation so you can make the decision best suited to your plans.
Please note: If you plan to practice in another province, you must request the College to send a certificate of your professional standing to your new provincial regulator or association before you resign from the College. There is no fee for this service.
I want to resign and terminate my registration because I would like to retire. Do I have to complete the Continuing Competence Program (CCP) requirements?
A regulated member must participate in the CCP requirements each registration year as set out in the Regulation. This mandatory compliance includes completing the three components of the reflective practice review through the online CCP platform.
Members who have chosen to resign by terminating their registration with the College are no longer regulated by the College and therefore do not need to meet continuing competence requirements; however, if they have not met their CCP requirements at the time of resignation, they will be required to meet the outstanding CCP requirement before they can be granted registration to practice in the future.
I am working only a portion of the registration year, and I’m still not sure of my registration options. What should I do?
We would be glad to assist you in identifying the renewal option best suited to your unique circumstances. Please feel welcome to contact us by phone at 780.487.6130 or 1.800.282.2165 or by email at firstname.lastname@example.org for further assistance.
What is the currency of practice hours requirement, and how does it apply to me?
Registrants of the College with a general practice permit are required to maintain a minimum of 800 practice hours in their primary area of practice in the most recent five-year window. If they have a secondary area of practice, they must maintain a minimum of 160 hours in their secondary area of practice in the most recent five-year window of practicing that specialty.
To determine eligibility for a practice permit in 2021, the College is required to review practice hours reported from January 1, 2016, through to December 31, 2020.
Please note: The practice of MRTs and ENPs may encompass the following, but is not limited to:
- Clinical and technical aspects of the profession (e.g., direct patient care, information management)
- Functions of education, management, research and administration
- Activities impacting the practice of the profession or contributing to the promotion and protection of patient safety through policy development and implementation
- Supervising regulated members who provide professional services to the public. Supervision shall be defined to include, but is not limited to, one or more of the following:
- The individual has the authority to hire or dismiss the regulated member.
- The individual oversees or contributes to the evaluation or review of the regulated member’s performance.
- The individual is responsible for assigning work and setting priorities for the regulated member.
- The regulated member reports to the individual.
- The individual is responsible for providing training and ongoing education to the regulated member.
You cannot claim hours related to vacation, sick time, leave of absence or any other paid/unpaid non-work hours. Practice hours may be from anywhere in the world.
Registrants who do not have the required 800 practice hours at renewal time must contact the College as soon as possible for further guidance.
How do I report my practice hours?
You will be required to self-declare your practice hours. The College database tracks your reported hours and will confirm whether you continue to meet the currency of practice hours criteria. As a regulated professional, you are accountable for reporting your practice hours accurately.
During the renewal process, you will need to record your practice hours in two places: the number of hours for each employer, and the number for each specialty. If you only have one employer and one specialty, these numbers will be the same. If you have multiple employers and/or specialties, the total hours identified for all employers must equal the total hours identified for all specialties. For example, if an ENP logged 1,000 hours for Employer A and 600 hours for Employer B, the total specialty hours would be 1,600. If an MRT(R)(MR) logged 1,500 radiological hours and 500 magnetic resonance hours at Employer A, the total employer hours for Employer A would be 2,000.
Please note: The College is required to ensure that members are compliant with legislated requirements. Every year, the College conducts a random audit requiring members to submit supervisor/employer verified hours, which will be compared to the hours declared during the online renewal process. A regulated member must meet all audit requirements to maintain registration with the College.
I have an additional or enhanced practice authorization; how does that impact my renewal?
Additional and enhanced practice authorizations are now renewed online during the registration renewal process. Your current authorizations will be displayed and you will be asked if you want to renew each one.
- If you want to renew an authorization, select “Yes” and enter your supervisor’s information. The system will automatically send an email to your supervisor when you submit your renewal on the next page, and your renewal will remain pending until your supervisor confirms your competency to practice your authorization using the link provided and the College approves the renewal of the authorization.
- If you do not want to renew an authorization, select “No” and you will no longer be authorized to perform the activity associated with this authorization as of January 1, 2021.
Please note: Associates are not allowed to use the protected professional titles ‘MRT’ or ‘ENP’ or practice any aspect of the profession; therefore, their registration cannot be issued an additional or enhanced practice authorization. If you are renewing or changing from associate to general register, you need to apply to reinstate your additional or enhanced practice authorization once your general permit has been reinstated. Please see the Reinstatement page for more information.
How do I contact the College with renewal related concerns?
If you have any renewal related questions or concerns, please feel welcome to contact the College by phone at 780.487.6130 or 1.800.282.2165 or by email at email@example.com.
Why is there a continuing competence program?
The Health Professions Act (HPA), stipulates that a regulated member of a college must adhere to a continuing competence program (CCP) in order to maintain competence and enhance the provision of professional services. Every regulated member of the 28 colleges named under the HPA must abide by a CCP.
What happens if I don’t comply?
Compliance with the CCP is a mandated requirement of registration with the College. If you declare non-compliance with the CCP at renewal or are found to be non-compliant at audit, the College will assist you in remediating your program so that you may retain your registration. A regulated member’s refusal of compliance with the CCP constitutes unprofessional conduct, and as such, the member will be referred to the Complaints Director by the Competence Committee.
I am on maternity leave. Am I responsible for completing the CCP?
Your employment status has no bearing on your CCP requirements. What does is your registration status. If you hold full registration, you are a regulated health professional and are responsible to complete the CCP requirements while you are registered in this category. If you are not working as an MRT or ENP, you may change your membership to associate status. This is a non-regulated category, and as such, you are not responsible for the number of CCP hours corresponding to the time you held associate membership. Please contact the College to confirm your requirements as your leave may overlap CCP cycles.
What is the CCP cycle?
The CCP cycle runs from September 1 to August 31 of the following year. It is within this time frame that you must complete your requirements of the CCP. New documentation starts on September 1.
How do I log in to My CCP?
Log in to My CCP through the button on the bottom of the website. Your username is your College registration number and your password has been defaulted to your last name. Please change your password once you have logged in to ensure that your CCP remains confidential.
Do I have to record everything online?
Effective September 1, 2015, all members of the College must use this system for CCP records. No paper copies of CCP forms will be available. The College will make every effort to accommodate individuals unable to complete the CCP as designed.
I am taking a course. Does it count toward my CCP?
If the course is related to your practice and you can self-reflect on how it impacts it, then yes, you may count these hours of study. The average full-length course is usually between 30 and 50 hours.
I don’t have enough hours. What do I do?
There are lots of options for completing your hours. It does not have to be an organized activity. Reading journal articles, participating in hospital rounds or attending staff meetings can all count toward your CCP. The main thing to remember is that you have to self-reflect on the activity and express how it affects what you do in your job as an MRT or ENP. For more ideas, please see the Learning Resources page.
How do I know if my concern justifies a complaint?
Ask yourself the following questions:
- Was the person whose practice is questionable a regulated member or previously regulated member at the time of the incident(s)? The College provides a Public Register that lists all regulated members.
- Does the complaint allege that the regulated member or previously regulated member has violated the Code of Ethics or Standards of Practice approved by the College Council?
Will the technologist know that I am making the complaint?
Yes, the technologist is made aware of the complaint and in most cases, a copy of the complaint letter or form is provided to them.
How long does the complaint process take?
The investigation can take up to three months. Depending on the complexity and the action taken, the whole process can take up to a year.
How does the Complaints Director act on a complaint?
Within 30 days of receiving a complaint or treating information as a complaint, the Complaints Director must notify the complainant of the action taken. The following options are available (HPA 55(2)):
- encourage the parties to resolve the matter informally,
- attempt to resolve the complaint,
- refer the matter for alternative complaint resolution,
- request an expert opinion on the subject matter of the complaint,
- conduct or appoint an investigator to conduct an investigation,
- dismiss the complaint (if trivial or vexatious),
- direct that the member be assessed for impairment (HPA Part 6, Section 118).
Can a complaint be dismissed?
Under the HPA, the Complaints Director has authority to dismiss a complaint when it is received if it appears that the case is frivolous or vexatious or if there is no indication that the regulated member or previously regulated member has engaged in unprofessional conduct.
Can I appeal the decision if the Complaints Director dismisses my complaint?
Yes, under the HPA, the complainant can apply in writing to the Hearings Director for a review of the complaint within 30 days after being notified.
As a member, what do I need to know if I have a complaint filed against me?
Some of the most common complaints are for:
- Unprofessional conduct towards a patient – communication or procedure issues
- Alcohol or drug abuse while on the job
- Privacy breaches – accessing files you have no right to access
- Not following protocols and procedures
- Hindering patient safety
- Not complying with the Continuing Competence Program
- Incompetence or not reaching the standards of the employer
- Violation of scope of practice
What steps are taken when a complaint is received by the College?
- Within 30 days, the College will notify you in writing.
- The Complaints Director will ask you for a response in writing to the complaint.
- The Complaints Director may appoint a subject matter expert or an investigator to look into the matter further. For a complete list of directions the Complaint Director can take, please review the Complaints Process flowchart.
Note: It is critical that you comply with what is asked of you in a timely manner. Should you not comply this could be seen as unprofessional conduct. During this process, you could be sent to a hearing or have your practice permit suspended or even cancelled. Should you end up in a hearing there may be fines and hefty costs you may have to pay.
Should the Complaints Director have you complete an Agreement and Undertaking, you will have to comply with a list of courses and/or items that can take up to a year to complete depending on your situation. Some Agreement and Undertakings are shared with the employer and some are not, depending on the discretion of the Complaints Director.
If a complaint is filed against me, do I need a lawyer?
The College encourages you to get a lawyer if you feel like you need one during this process.
Can I resign if a complaint against me is filed?
If you choose to change your status with the College to a non-practicing associate or resign, a complaint can still be filed against you for up to two years and all requirements in the HPA will still apply.
As a member, what implications does a complaint have on me?
Once you have a complaint filed against you that is not dismissed, your record of good standing is tarnished and should the College receive an inquiry from any member of the public regarding your complaint history within the next five years, the College will be at liberty to provide a copy of your Agreement and Undertaking (if applicable).
Should the College receive an inquiry from another regulatory body regarding your complaint history within the next five years, or should the College become aware that you are seeking registration with another regulatory body within the next five years, the College will be at liberty to provide a copy of your Agreement and Undertaking (if applicable).